Webinars

How to test and host a webinar

Before you host the actual webinar, it's always a good idea to do a test run. Besides testing your connection and equipment you should familiarize yourself with all the features inside the webinar room.

Test your connection and equipment

A strong internet connection and functional equipment is crucial for the success of your webinar. During your test run you should therefore take the full connection test to identify any potential issues. We also recommend you to use a high speed internet connection, a computer with high CPU capacity and the most recent version of the Chrome browser.



Enter the webinar room

When you're all set and have passed the connection test, click on Enter Room to get to the webinar page.

Set up microphone, camera & speakers

When you first enter the webinar room, you'll be asked to allow access to your microphone and camera. Make sure you click on Allow here, so that you can test and run a successful webinar.

If you're using an older version of Chrome, you will also be asked to add the TwentyThree plugin to allow you to share your screen during the webinar. To add the plugin, click on Get it now and Add extension.




Rehearsal mode and going live

The webinar room is the most important part of producing and running your webinar. This is where the magic happens! Before you actually go live you should test and coordinate with the speakers to make sure everything is set up correctly before you broadcast to the world.

When you enter the webinar room you will automatically be in Rehearsal Mode. At this stage the webinar is not live and anything you'll do will not be broadcasted to your audience.

Go ahead and invite all speakers. Familiarize yourself with the toolbar and the sidebar. Select videos for playback, switch between different speakers, or share your own screen. Add a second camera or select devices to change the webcam or microphone you are using.

Use the sidebar

The sidebar gives you a quick overview of all the people involved in the webinar, all incoming communication, and allows you to select videos for playback.

People: Speakers and Audience

In the people tab of the side bar, everyone who is attending the event will be able to see a list of Speakers. You as the producer and the speakers will also be able to see the Audience – everyone who is currently attending the webinar.

Chat and questions

Test out the chat by adding a message. Go ahead and post a question. The chat can be seen by everyone attending the event. Questions can only be seen by the producers and speakers.




Video playback

Do you have any prerecorded videos that you want to include in your webinar? In the Video Playback tab you can select and stage them for playback. They will then appear as video tiles in the main screen. Just click on any of the tiles to switch between different speakers, cameras or videos.

Only you as the producer will be able to see the different video tiles. The audience will always only see the one screen you select.

Use the toolbar

The toolbar gives you quick access to the devices you are using. You can mute your microphone, share your screen, add a second camera or select videos for playback.

Highlight

Once you're actually live you'll be able to place a highlight. You can use highlights to mark a particular point in time during the webinar. After the event you will then use highlights in the video editor to prepare clips of the webinar.




Microphone

In the toolbar you can mute and unmute your own microphone. You can mute the speakers' microphones on their video tile.




Camera

You can also add a separate camera. This can be be another webcam or a smartphone. Copy the code and head over to twentythree.net/cam and enter the code. On your phone just scan the QR code.




Screenshare

Share your screen and select if you want to display your entire screen or just an application window.





Video playback

When you click on Select video for playback the sidebar tab video playback opens and you'll be able to select and stage videos to be used in the webinar.

Change devices

You can also change devices you are using during the webinar. You can switch the camera and microphone, and you and select your speakers or headphones for audio output.





Go live and end webinar

Now that you have tested everything you are ready to go live. For the actual webinar, make sure to set up everything in advance. All the videos that you staged for playback in rehearsal mode will be available to you during the event.

Go live

Enter the webinar room at least fifteen minutes before the webinar starts. At this time your audience will be in the waiting room and they can submit questions and engage in the chat.

Once you are ready to broadcast, just hit the Go Live button!

During the webinar you will see for how long you have been live already. When it's time to finish the event just click on End webinar.

As you'll see in the pop up, once you confirm that you want to end your webinar, you will stop streaming and you cannot go live again.

After your webinar has ended, streaming for the audience will end and you can decide to stay with the speakers or return to the overview page.

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